Alpha Phi Omega

Alpha Phi Omega

National Service Fraternity

Constitution

Revised: January 2000

PREAMBLE

The following constitution is to be used as a supplement to the Alpha Phi Omega Standard Chapter Articles of Association. Together with the chapter Constitution, they constitute the ideals, procedures and regulations by which the Alpha Gamma Mu chapter operates.

ARTICLE I OFFICERS & ADVISORS
SECTION 1 ELECTED OFFICERS AND POSITIONS

CLAUSE 1 EXECUTIVE OFFICERS AND POSITIONS

President

Service Vice-President

Membership Vice-President

Treasurer

Recording Secretary

Corresponding Secretary

Sergeant-at-Arms

Fellowship Chairman

Chairman of the Advisory Committee

Immediate Past President

CLAUSE 2 ELECTED OFFICERS The elected officers are as follows, all are one-year terms:

President

Service Vice-President

Membership Vice-President

Treasurer

Recording Secretary

Corresponding Secretary

Sergeant-At-Arms

Fellowship Chair

CLAUSE 3 ELECTED POSITIONS These positions are NOT members of the Executive Board. The elected positions are as follows:

Historian (half year term)

Pledge Master (half-year term)

Sunshine Committee Chairman (half year term)

Banquet Committee Chairman (full year term)

Two Sectional Representatives (half year term)

Two National Representatives (special term; see below)

Fundraising Chair (half-year term)

CLAUSE 4 APPOINTED POSITIONS (APPOINTMENTS) (These positions SHOULD NOT be members of the Executive Board.) The appointed positions are as follows:

Advisor Liaisons

Any Ad hoc committee chairman as deemed necessary by the President

Newsletter Editor

Scouting Representative

Pledge Master Assistant(s)

Greek Representatives (2)

CLAUSE 5 VACANCIES

Officer and position vacancies will be filled by special election.
President vacancies shall be filled by the Service Vice-President (as per the order of succession of office as shown in Article I, Section 1, Clause 1) until a special election can be held to elect a new President.

CLAUSE 6 INSTALLATIONS

Installations will be in accordance with the National Installation Ceremony for new chapter officers and elected position.

SECTION 2 OFFICER DUTIES

The duties of the chapter officers are as follows:

CLAUSE 1 PRESIDENT

To serve as Chairman of the Executive Board.
To serve as the presiding officer at all regular and special chapter meetings (except at C.R.A.B. Board and at meetings where charges for the purpose of impeachment of an officer will be voted on).
To serve as a member of the Advisory Committee.
To appoint all positions under Article I, Section I, Clause 4.
To ensure the execution of the responsibilities of the Executive Committee as listed in the Constitution.
To coordinate the function of all chapter officers and committees.
To serve as the chief spokesman and representative of the committees.
To appoint officers and committees necessary for efficiency in carrying out the program of the chapter as outlined in Article I, Section 1, Clause 3 of the constitution.
To serve as an ex-officio member of all committees.
To see that the chapter is operated in conformity with the policies set forth in the National Bylaws and the Constitution.
To call special meetings as deemed necessary.
To ensure that advisors are informed of all chapter functions.

CLAUSE 2 SERVICE VICE-PRESIDENT

To serve as a member of the Executive Board.
To serve as Chairman of the Service Committee and ensure the execution of its responsibilities as listed in the Constitution and Bylaws.
To perform all the presidential duties in the absence of the President.
To become chapter President if the office of President becomes vacated until a special election can be held.
To appoint a service project coordinator for each service project.
To ensure Recording Secretary has current information of all service projects for calendar.
To keep an accurate record of all service hours completed by members.
To submit member’s service hours to Greek Senate.

CLAUSE 3 MEMBERSHIP VICE-PRESIDENT

To serve as a member of the Executive board.
To serve as chairman of the membership Committee and ensure the execution of its responsibilities as listed in the constitution.
To notify all the brothers of insufficient requirements as per the policy of the chapter.
To ensure the coordination of the pledge and rush program with the chapter program and activities.
To order all materials from the National office in a timely fashion.
To see that initiation ceremonies are held as needed.
To assist the Pledge Master and President in choosing the assistant pledge master(s).
To endeavor to keep an accurate record of present addresses and phone numbers of all chapter members, pledges, advisors, alumni, Sectional, Regional, and National staff, and other chapters of the Section.

CLAUSE 4 TREASURER

To serve as a member of the Executive Board.
To serve as chairman of the Finance Committee and ensure the execution of its responsibilities as listed in the constitution.
To receive all monies of the chapter and keep an accurate record thereof.
To deposit funds in chapter bank accounts.
Under proper authorization, to make all payments of chapter accounts by check. The checks shall be countersigned by the chapter president.
To be diligent in the collection of fees and assessments.
To keep an accurate written record of the payments made by each individual member of the chapter, either for the National Fraternity or for the chapter; and to give a written receipt for all such funds.
To transmit the funds due to the National Fraternity either for pledge fees within ten (10) days of respective ceremony, and to keep all receipts received for such payments on file.
To transmit AAMD’s and any other funds necessary to Nationals in accordance to the National Standards.
To have the financial books reviewed at the close of each term as treasurer, before turning over duties of the office to the newly elected member.
To file the necessary IRS forms.
To submit a financial report of the chapter’s financial condition at every general meeting.
To appoint a fundraiser project coordinator for each fund raising project.
To be responsible for all monies pertaining to the Banquet including personal account.

CLAUSE 5 RECORDING SECRETARY

To serve as a member of the Executive Board.
To keep accurate minutes of all chapter meetings.
To keep an accurate record of the attendance of each member at all chapter meetings and events.
To type, copy and distribute a current calendar of scheduled chapter events, minutes, and current chapter roster.
To ensure that the minutes of the previous meeting are available, upon request, at the next general meeting.
Minutes should be distributed, via email, in a timely fashion and prior to the next general chapter meeting.
To serve as co-chair of the Public Relations Committee.

CLAUSE 6 CORRESPONDING SECRETARY

To serve as a member of the Executive Board.
To carry out necessary correspondence with National, Regional and Sectional staff, alumni members, advisors, and other chapters.
To direct letters of appreciation to appropriate persons and organizations.
To publish chapter activities in campus, community, and national publications.
To promote awareness and involvement in National Service Day.
To serve as secretary to the Advisory Board.
To serve as a correspondent between the chapter and the advisory Committee.
To serve as co-chair of the Public Relations Committee.

CLAUSE 7 SERGEANT-AT-ARMS

To serve as a member of the Executive Board.
To guard the portal and perform such disciplinary procedures as are deemed necessary at general chapter meetings and ceremonies.
To receive all nominations and seconds prior to the close of nominations.
To ensure that all nominees are aware of their nominations for the purpose of accepting or declining the nominations.
To distribute ballot sheets on all occasions when voting is done in writing; then upon instructions of the presiding officer, to assemble the ballot and have charge of the counting.
To start the singing of the toast song at a reasonable pitch.
To perform any parliamentary procedures as deemed necessary at general chapter meetings and ceremonies.
To ensure that a copy of the chapter Constitution is available at all appropriate meetings.
To maintain an accurate Constitution.
To ensure distribution of an accurate Constitution to all current members, advisors, sectional chairs, and Greek Senate.
To possess, guard, and maintain all chapter properties and ensure that all necessary materials are available prior to ceremonies.
The keeper of the composite until the end of the Presidential term, at which time it is turned to the immediate past president.
To ensure that Article 2, Section 10, is followed through to its completion in a timely manner.

CLAUSE 8 FELLOWSHIP COMMITTEE CHAIRMAN

To serve as a member of the Executive Board.
To serve as Chairman of the Fellowship committee and ensure the execution of its responsibilities as listed in the constitution.
To maintain the spirit of interchapter and intrachapter Brotherhood and Friendship.
To ensure that the Recording Secretary has current information of all upcoming fellowships for the calendar in a timely manner.

CLAUSE 9 CHAIRMAN OF THE ADVISORY COMMITTEE

To serve as a member of the Executive Board.
Must be an advisor of the chapter.
To call and preside over Advisory committee meetings for the purpose of discussing the chapter program and administration.
To call and preside at special chapter meetings upon the written request of one-third of the active members, if the President has not complied with such a request.
To receive proposed charges for impeachment proceedings of any officer at least fourteen days prior to the meeting at which the vote is taken. The Chairman of the Advisory committee is to preside at all meetings where impeachment charges are voted on.
To ensure that all advisors are kept informed of all chapter functions.
To ensure the installation of new officers at the spring banquet or as needed.

SECTION 3 ELECTED POSITION DUTIES

CLAUSE 1 HISTORIAN

To write a detailed accurate history of the chapter covering the period of the office, including projects, a list of officers elected, selected humorous happenings, and an account of fellowship activities.
To be responsible for including photographs and newspaper clippings pertaining to the activities of the chapter in the scrapbook.
To be responsible for the promotion and preservation of all chapter traditions.
To ensure that the scrapbook is present at all General, Pledge, and Rush Meetings, as well as appropriate events.

CLAUSE 2 PLEDGE MASTER

To serve as a member of the Membership Committee and report to the Membership Vice-President.
To plan and execute the pledge program in accordance with National Pledging Standards and national, state, and campus regulations.
To co-ordinate the Rush Program with the Membership Vice President
To have charge of the election of pledge class officers.
To coordinate the execution of pledge and active initiation rituals and all surrounding activities in conjunction with the Sergeant-At-Arms.
To ensure that all materials pertaining to Pledge Initiation, the Active Initiation, and all surrounding activities are obtained by the Sergeant-At-Arms.
To ensure that all pledge and active initiation forms are properly completed and transmitted to the National Office in a timely fashion consistent with the National Guidelines in conjunction with the Treasurer.
To select the assistant pledge master(s) with the guidance of the Membership Vice President and the President.

CLAUSE 3 SUNSHINE COMMITTEE CHAIRMAN

To serve as Chairman of the Sunshine Committee and ensure the execution of its responsibilities as listed in the constitution.

CLAUSE 4 BANQUET COMMITTEE CHAIRMAN

To serve as Chairman of the Banquet Committee and ensure the execution of its responsibilities as listed in the constitution.

CLAUSE 5 SECTIONAL REPRESENTATIVE

THERE SHALL BE TWO (2) REPRESENTATIVES

To represent the chapter at Section 99 meetings.
To serve as a liaison between the chapter and all other chapters at Section 99 meetings.
To be elected at least two (2) weeks prior to the Section 99 meeting each semester.
To report pertinent Sectional business back to the chapter at the next general meeting.

CLAUSE 6 NATIONAL REPRESENTATIVES

THERE SHALL BE TWO (2) REPRESENTATIVES

To serve as the voting delegate at the National Convention.
To be elected by the second week of October of a National Convention Year.
To co-chair an ad-hoc committee to review proposed amendments to the National By-laws and Business for the purpose of voting at the National Convention.
To be familiar with all chapter, Sectional, Regional, and National happenings.

CLAUSE 7 FUNDRAISING CHAIR

To serve as a member of the Finance Committee and to report to the Treasurer.
To run the fundraising portion of any finance meeting.
To work with the treasurer on all fundraising projects.
To oversee all fundraising projects in accordance with the Treasurer.

SECTION 4 APPOINTED POSITION DUTIES

CLAUSE 1 ADVISOR LIASONS

ONE FOR EACH ADVISOR

To represent chapter to Advisor.
To report to the President of all contact with advisors.
To act as liaison between chapter and Advisor.

CLAUSE 2 AD HOC POSITIONS

Temporary offices shall be created and appointed by the President as deemed necessary.
Term of office shall be one semester, or completion of duties.
Temporary officers shall report to the Executive Board.

CLAUSE 3 NEWSLETTER EDITOR

To report to the Corresponding Secretary.
To write and publish a monthly newsletter (four (4) per semester).
The term of office shall be one semester.

SECTION 5 DUTIES OF ADVISORS

CLAUSE 1 FACULTY ADVISOR(S)

To serve as a member of the Advisory Committee.
To assist the chapter with projects of interest to the campus.
To assist in the recruitment of additional faculty advisors.

CLAUSE 2 COMMUNITY ADVISOR(S)

To serve as a member of the Advisory Committee.
To assist the Chapter with projects of interest to the community.

CLAUSE 3 SCOUTING OR YOUTH ADVISOR(S)

To serve as a member of the Advisory Committee.
To assist the chapter with projects of interest in relation to scouting and/or youth.

SECTION 6 OFFICER TRAINING

Each officer shall be responsible for training their successor and turning over all records and materials in an up-to-date condition prior to term end. The duties of the officers and advisors shall include other duties as may be required.

ARTICLE II COMMITTEES

The duties of the chapter committees are as follows:

SECTION 1 EXECUTIVE BOARD

CLAUSE 1 To meet a minimum of every other week during the regular school year. Special meetings of the Executive Board may be held at the discretion of the Chapter President, or upon the written request of the majority of the members of the Executive Board.

CLAUSE 2 The Executive Board meetings may be closed to the general public unless the presence of the person(s) is requested by the president.

CLAUSE 3 To be responsible for formulating a program at the beginning of each semester in office, which shall be subject to approval by a simple majority of the active membership at a meeting where quorum prevails. This program shall include a tentative outline of the chapter activities for the next semester, and shall also include an evaluation of previous programs and a detailed plan of chapter activities during their term in office.

CLAUSE 4 To formulate a budget in conjunction with the Finance Committee.

CLAUSE 5 All Executive Board members are expected to attend the general chapter meetings.

CLAUSE 6 Quorum will be one-half (1/2) of the Executive Board.

CLAUSE 7 To ensure chapter completes CPPC in a timely manner in accordance with National guidelines.

CLAUSE 8 The CPPC is to be executed once a year, during the Spring semester.

SECTION 2 SERVICE COMMITTEE

CLAUSE 1 To ensure that the chapter service program has a balance of service projects that meets the needs of the chapter membership, as well as the four (4) fields of service (campus, community, chapter, and country).

CLAUSE 2 To obtain suggestions from students, campus organizations, faculty, college officials and advisors for possible new service projects to the campus.

CLAUSE 3 To make plans for carrying out the "traditional projects of the chapter (those which are regular events in the chapter program).

CLAUSE 4 To obtain suggestions from Fraternity members for possible service projects to the Fraternity.

CLAUSE 5 To obtain suggestions from nationally based organizations and appropriate government organizations for possible service projects to the nation.

CLAUSE 6 To present suggestions for projects to the Executive Committee and to the entire chapter for approval.

CLAUSE 7 To ensure that all details of every project are planned.

CLAUSE 8 During each project, publicize and maintain constant check on all details and follow the project through to a conclusion.

CLAUSE 9 To ensure that an evaluation is written by the project coordinator judging the effectiveness of each service project for further reference, after the project is completed.

CLAUSE 10 To assist in the establishment and maintenance of Alpha Phi Omega chapters at other colleges and universities.

CLAUSE 11 To ensure that the chapter participates in National Service Day and the National Program Emphasis.

CLAUSE 12 To maintain current service policies.

SECTION 3 MEMBERSHIP COMMITTEE

CLAUSE 1 To plan and execute the chapter membership program, encompassing the chapter membership recruitment, education, and retention programs.

CLAUSE 2 To plan, publicize and coordinate membership campaigns (Rush).

CLAUSE 3 To plan open meetings to which prospective members will be invited.

CLAUSE 4 To plan the chapter pledge program, including (but not limited to) Fraternity history and education and a big brother program in accordance to National Pledge Standards and national, state, and campus regulations.

CLAUSE 5 To approve the pledge program prior to the start of the pledge period.

CLAUSE 6 To check the qualifications and eligibility of prospective members and recommend them for membership as part of the Pledge Boards.

CLAUSE 7 To develop and execute a membership retention program, in which active members who have not attended recent events are contacted for the purpose of informing them of recent and upcoming activities, and when appropriate, to inform them of inactive status.

CLAUSE 8 To maintain current membership policies.

SECTION 4 FINANCE COMMITTEE

CLAUSE 1 All non-budgeted expenses must be approved by a majority of the active members present at a chapter meeting where quorum prevails.

CLAUSE 2 All expenditures exceeding the budgeted amount must be approved by a majority of the active members present at a general chapter meeting where quorum prevails.

CLAUSE 3 Any proposals for loans, grants or other non-budgeted amount must be formulated and approved by the Finance Committee and then at a general Chapter Meeting where quorum prevails.

CLAUSE 4 To ensure that the financial books are properly reviewed by a member of the Finance Committee, other than the Chairman or co-signer of the treasury account, at the end of the term.

CLAUSE 5 To propose membership dues. This proposal shall be subject to approval by a majority of members present at a meeting where quorum prevails prior to the last general Chapter meeting in September.

CLAUSE 6 To propose chapter pledge and activation fees. This proposal shall be subjected to approval by a majority of active members present at a meeting where quorum prevails prior to the last general Chapter meeting in September.

CLAUSE 7 To be responsible for developing and overseeing the execution of all fundraisers.

CLAUSE 8 To ensure any outstanding expenditures or revenues from the previous term are followed through to end, or budgeted for as necessary.

CLAUSE 9 To maintain current finance polices.

SECTION 5 ADVISORY COMMITTEE

CLAUSE 1 The Advisory Committee shall meet once per semester at the discretion of the chair. At each meeting the Chapter President shall give a report on the state of the chapter. Advisory Committee members may invite any chapter member or non-member to make reports to the Advisory Committee.

CLAUSE 2 The advisory Committee shall discuss and make recommendations concerning any problems or questions expressed by any chapter member.

SECTION 6 FELLOWSHIP COMMITTEE

CLAUSE 1 To ensure that Brotherhood prevails.

CLAUSE 2 To plan, publicize and coordinate all fellowship events.

CLAUSE 3 To ensure that there is at least one fellowship per month

SECTION 7 AD HOC COMMITTEES

The duties of any temporary committee shall be determined by the President.

SECTION 8 BANQUET COMMITTEE

To plan and execute an annual banquet for the purpose of initiation of new officers and promoting fellowship among the brothers.

SECTION 9 SUNSHINE COMMITTEE

To correspond to the members well being in times of joy or sorrow.

SECTION 10 CONSITITUTION REVIEW AND ASSESSMENT BOARD

CLAUSE 1 Purpose:

As a body, the Constitution Review and Assessment Board (C.R.A.B.) is empowered to enforce, regulate, and sanction members.
Everything said will be considered confidential.
If any member of C.R.A.B. violates Article II Section 10 Clause 1 Letter B, that member will be removed from the current case.

CLAUSE 2 Membership:

A. Advisory Board or Sectional Staff member will serve as the chairperson.

The Voting membership shall consist of the chairperson, the Service V.P., The Membership V.P., three elected positions from the General Membership, and one elected position from the most recently initiated pledge class.
Quorum shall be two-thirds (2/3) of the voting members.
The Sergeant-At-Arms will be present at all C.R.A.B. meetings, with no voice and no vote, to serve as a Parliamentarian.
The Recording Secretary will be present at all C.R.A.B. meetings, with no voice and no vote, to keep records of the meeting.
If a voting member is not present at the Review of Complaint, they cannot be present at any subsequent meetings of that case.

CLAUSE 3 Submission of Complaint:

Any brother or pledge may submit a letter of complaint to the Sergeant-At-Arms within a reasonable amount of time of the potential infraction.
In the occurrence that the complaint is against the Sergeant-At-Arms, the letter of complaint may be submitted to an Advisory Board or Sectional Staff member.

CLAUSE 4 Review of Complaint:

Within one week of receiving the written complaint, the chairperson will hold a C.R.A.B. meeting to review the potential infraction and to determine whether a hearing is necessary or if the hearing and should be brought to the General Membership, if the C.R.A.B. feels the complaint is serious enough.
Copies of the letter(s) and/or minutes can be made at the discretion of the Advisory Board or Sectional Staff members. Such copies are to be collected at the end of each subsequent meeting by the Sergeant-At-Arms.
Letters and minutes can only be viewed by members of the current case.

CLAUSE 5 Notification Procedures:

The individual in question will receive notification within one week after the review of the complaint and it was determined that a hearing was necessary. At this time the accused will be notified of the complaint.
The time, date, and place of the C.R.A.B. hearing will be arranged between the individual in question and the C.R.A.B. It will be a closed meeting and in a neutral area.
If the C.R.A.B. meeting is missed (unexcused) by the accused, temporary suspension will be enforced. This suspension can be appealed at any point to the General Membership.

CLAUSE 6 Hearing Procedures:

The accused will state their case to the C.R.A.B. A question and answer period will follow.
If the potential infraction is still unclear, additional parties may be brought in for further clarification.
At this point, the accused will be asked to leave and a discussion period will take place.
A ruling shall be decided by a three-fourths (3/4) vote of the C.R.A.B., the accused will be notified of the outcome and sanction. The general membership will be notified of the accused and the sanction.
The decision of the C.R.A.B. can be appealed to the General Membership.
If a member of the C.R.A.B. brings someone up on charges, that member will not sit on the Board and there shall not be a replacement.
If a member of C.R.A.B. is brought up on charges, they may not serve on the board for the duration of the hearing concerning that brother.

CLAUSE 7 Sanctions: The following is a partial list of possible sanctions.

Written warning to the individual.
Written apology by the individual in the Musletter.
Oral apology by the individual to the membership.
Special duties/assignments.
Deduction of service hours according to the infraction.

In the case of more severe sanctions, the vote will be brought to the General Membership.

ARTICLE III MEETINGS
SECTION 1 ELECTIONS

Meetings for the purpose of election of chapter officers shall be held during the first general chapter meeting in May.

SECTION 2 GENERAL CHAPTER MEETINGS

CLAUSE 1 General chapter meetings shall be held at least every other week during the school year. The meeting schedule shall be determined by the Executive Board with the approval of the general chapter membership.

CLAUSE 2 All general meetings shall be open to all chapter active, advisory, inactive, honorary members and sectional chair and or designate Alumni and any Brothers of Alpha Phi Omega. General meetings shall be open to pledges, except those meetings deemed in appropriate by the President. Alumni and non-members may attend with prior notification of the presiding officer.

CLAUSE 3 The meetings will be ruled under parliamentary procedure as outlined in Roberts Rules of Order as seen in the pledge manuals.

CLAUSE 4 Quorum will be fifty percent plus one (1) of active membership.

CLAUSE 5 The budget, pledge standards, and/or membership requirements shall be approved at a general chapter meeting where quorum prevails.

CLAUSE 6 Only active members in good standing have the right to vote.

CLAUSE 7 General chapter meetings shall run no longer than two (2) hours unless approved at a general chapter meeting where quorum prevails.

SECTION 3 CLOSED FORUM MEETINGS

CLAUSE 1 The President must call closed forum at the request of any chapter member.

CLAUSE 2 Closed forum meetings shall be open to all chapter active and inactive and all members of the executive board; closed to all other members except those individuals or groups invited by the president.

CLAUSE 3 The meetings will be ruled under parliamentary procedure as outlined in Roberts Rules of Order as seen in the pledge manual.

CLAUSE 4 Quorum will be fifty percent plus one (1) of the active membership.

CLAUSE 5 Everything discussed in close forum is understood to be confidential unless otherwise stated.

CLAUSE 6 Only active members in good standing have the right to vote.

CLAUSE 7 All inactive members may not attend closed forum unless having attended two meetings prior to the present meeting or by permission from the president.

CLAUSE 8 Any brother who misses more than 3 general chapter meetings, without prior notification to the president, are not welcome to closed forum, until they attend 3 consecutive general chapter meetings.

SECTION 4 SPECIAL MEETINGS

CLAUSE 1 The President may call a special meeting whenever deemed necessary.

CLAUSE 2 A date for a special meeting, upon written request of one-third of the active members, shall be determined by the President within 48 hours. If the President does not comply with a request for a special meeting within 48 hours the Chairman of the Advisory Committee shall call and preside at such a meeting within 7 days of the initial request.

ARTICLE IV NOMINATIONS & ELECTIONS
SECTION 1 NOMINATIONS

CLAUSE 1 Nominations for year and fall semester chapter officers shall commence at a general chapter meeting in April and shall be open for at least one week.

CLAUSE 2 Any active member, who will have been active for at least one (1) semester immediately prior to the new term, may be nominated for any executive board office.

CLAUSE 3 Nominations for spring semester chapter positions shall commence at the last chapter meeting in November and shall be open for at least one week.

CLAUSE 4 Nominations may be made from the floor at a general chapter meeting.

CLAUSE 5 A written nomination and a second to that nomination must be submitted to the Sergeant-At-Arms prior to the close of nominations, if the nomination is not made at a general chapter meeting.

CLAUSE 6 Any inactive member may be nominated for the position of pledge master.

SECTION 2 ELECTIONS

There shall be at least two ballots for each office, unless one candidate receives a majority on the first ballot. Only two nominees receiving the highest number of votes on the first ballot shall be on the second ballot. In the event of a tie on the first ballot there shall be a tiebreaker ballot until two nominees can be selected for the second ballot.

SECTION 3 ABSENTEE BALLOTS

Absentee ballots must be submitted to the Sergeant-At-Arms in a sealed identifiable envelope prior to the election.

SECTION 4 APPOINTED POSITIONS

CLAUSE 1 Appointed positions shall be designated as the active President deems necessary.

CLAUSE 2 Appointed Positions will report to the Executive Board.

SECTION 5 TERM

CLAUSE 1 The newly installed executive board will preside over the last general chapter meeting of the spring semester.

CLAUSE 2 By resigning the active member does not give up his eligibility for election to any position.

CLAUSE 3 No officer shall hold the same position more than one (1) consecutive term unless running unopposed.

SECTION 6 RESIGNATION

CLAUSE 1 An officer may resign his position by giving two weeks notice in writing to the Sergeant-At-Arms.

CLAUSE 2 By resigning the active member does not give up his eligibility for election to any position.

CLAUSE 3 The Sergeant-At-Arms may resign with two weeks notice to the President.

SECTION 7 IMPEACHMENT OF OFFICERS

CLAUSE 1 Must be convicted of school incidents, or crimes of misdemeanors, or high crimes or failure to perform the functions of office, or uphold the principles of Alpha Phi Omega.

CLAUSE 2 Decision will take place at the next general chapter meeting. The member in question will have the opportunity to speak in self-defense. Removal will be based upon a three-fourths vote of the active membership present as long as a quorum prevails.

CLAUSE 3 The Chairman of the Advisory Board shall serve as the presiding officer.

SECTION 8 REMOVAL OF ADVISORS AND POSITIONS

CLAUSE 1 Shall be removed for failure to perform the functions of the position or for failure to uphold the principles of Alpha Phi Omega.

CLAUSE 2 Decision shall require three-fourths vote, for removal, of the active membership present at a general meeting where quorum prevails.

ARTICLE V ASSESSMENTS

In the event of the financial debt incurred by the chapter, the chapter may levy equal assessments upon the active chapter members by an affirmative vote of three-fourths of the active membership present at a meeting where quorum prevails. All actives should pay these assessments within a one (1) month period after their assessment.

ARTICLE VI MEMBERSHIP
SECTION 1 GENERAL MEMBERSHIP

This chapter of Alpha Phi Omega is open to all undergraduate students of William Paterson College regardless of race, sex, sexual orientation, religion, or creed.

SECTION 2 ACTIVE MEMBERSHIP

CLAUSE 1 All active members must meet the requirements outlined in the chapter’s Membership Policy.

CLAUSE 2 All active members must satisfy all Alpha Phi Omega financial obligations.

CLAUSE 3 Any change of status will be dealt with by the chapter’s membership policy.

CLAUSE 4 Must remain in good academic standing per William Paterson University.

SECTION 3 PLEDGE MEMBERSHIP

CLAUSE 1 Pledge membership shall be conferred upon enrolled undergraduate students, in good academic standing, of William Paterson University who wish to participate in a period of training in the ideals and purposes of Alpha Phi Omega.

CLAUSE 2 The pledge ceremony shall be in accordance to official ritual of the Fraternity.

CLAUSE 3 The content and length of the period will be determined by the chapter in accordance with the Articles of Incorporation and Constitution or operating policies of the Fraternity.

SECTION 4 INACTIVE MEMBERSHIP

CLAUSE 1 Inactive membership may be conferred upon active members who find it necessary to cease full involvement in chapter affairs, because of other commitments of time and effort, and who petition the chapter for inactive membership.

CLAUSE 2 All inactive members who actively participate in half of the semester’s events must pay at least half of the fraternity dues.

CLAUSE 3 Under discretion of the president and executive board, the money should be returned if a brother is not active.

CLAUSE 4 Any inactive brother whom becomes active must pay all necessary dues to the fraternity.

SECTION 5 ADVISORY MEMBERSHIP

CLAUSE 1 Advisory membership may be conferred upon persons approved by the chapter to serve on the Advisory Committee, who shall have all he rights and privileges of active membership, except those of voting, attending closed forum unless invited and holding office in the chapter, other than Chairman of the Advisory Committee.

CLAUSE 2 Such membership may not be conferred upon undergraduate students.

SECTION 6 HONORARY MEMBERSHIP

CLAUSE 1 Honorary membership may be conferred upon persons who have contributed significantly to the ideals and the purposes of Alpha Phi Omega.

CLAUSE 2 Persons so honored shall have all rights and privileges of active membership, except those of voting and holding office.

CLAUSE 3 Such membership may not be conferred upon undergraduate students.

CLAUSE 4 Selection of honorary membership shall require a three-fourths approval by the chapter at a general chapter meeting where quorum prevails.

CLAUSE 5 No dues, fees, or assessments will be assessed on honorary members.

SECTION 7 ALUMNI MEMBERSHIP

CLAUSE 1 Upon leaving the chapter without having been suspended or expelled by the chapter or the National Fraternity, all who have held active, advisory, or honorary membership in the chapter shall be recognized as alumni members.

CLAUSE 2 Advisory membership shall be recognized as alumni members when they become Life Members or upon leaving the chapter.

SECTION 8 EXTENSION MEMBERSHIP

This chapter will not have extension members because William Paterson University requires that all active members of a Greek organization be an enrolled student at William Paterson University.

SECTION 9 TRANSFERS

Each transfer student’s status shall be individually voted upon and approved by a three-fourths (3/4) vote at a general chapter meeting where quorum prevails.

ARTICLE VII AMENDMENTS
SECTION 1 PROPOSED AMENDMENTS

All proposed amendments to these Bylaws must be submitted in writing to all active and advisory members at least one week in writing prior to the meeting at which the vote is to be taken.

SECTION 2 AMENDMENT PROCEDURE

These Bylaws may be amended by a three-fourths affirmative vote of the active members present at a meeting where a quorum prevails.

Updated January 2000